Chairman Jim Plum called the meeting to order at 6:00PM. Members present included Cara Cyrus, Dave Bell, Robert Black, Joe Michna, Sandy Sailer, Shane Williams, James Plum, Richard Ashby, Mark Petersen, and Celeste Sutter. Ten members were present and two were absent. Two guests, Robert “Bert” Fitzgerald and Shannon Gillespie, attended the meeting. TV15 filmed the meeting.
A correction was made to the minutes from the December meeting. The actual amount of the stipends was $1980.00 instead of $2220.00. Dave Bell motioned to approve the amended minutes and Celeste Sutter seconded the motion. The motion carried by unanimous vote.
a. Chairman Plum presented the fiscal report from Account 272. The balance is $4599.92 as of the end of 2013. Jim will complete the Fiscal Report for 2013. There were no claims presented.
a. Shannon Gillespie and Robert Fitzgerald are interested in becoming members of our LEPC. Jim explained new members cannot vote yet. Cara Cyrus motioned to approve them as members with Celeste seconding the motion. The motion carried by unanimous vote.
a. Election of Officers
i. Chairman - Dave Bell motioned for Celeste Sutter to be our Chairman and Cara seconded the motion. The motion carried by unanimous vote.
ii. Vice Chairman – Dave motioned for Cara Cyrus to be Vice Chairman and Robert seconded the motion. The motion carried by unanimous vote.
iii. Secretary/Treasurer – Dave motioned for Shannon Gillespie to be Secretary/Treasurer and Robert seconded the motion. The motion carried by unanimous vote.
b. Meeting dates and location – meeting date and location to remain the same except for July when the meeting will be on Thursday, July 17th.
c. Publication of Notice – Jim and Sandy will take care of this
d. By-laws adoption – Celeste made a motion to accept the by-laws as previously printed and Robert seconded the motion. Motion carried by unanimous vote.
e. Establishment of Sub-Committees and Chairs
i. Planning – Robert
ii. Communications – Mark
iii. Training – Dave
iv. Fiscal – Chairman, Vice Chairman, Secretary
f. Annual Conflict of Interest Notice – none
g. Membership Roster – Updated our Contact List
h. NASTPPO meeting in April – Cara motioned to approve a member to attend this NASTPPO meeting. Richard seconded the motion. Motion carried by unanimous vote. We have $1800 to spend for someone to attend this meeting.
i. Meeting Notice – Jim and Sandy will submit
j. Resolution to authorize James Plum and new Chairman to sign HMEP Grant documents until Dec 31 2014 – Cara motioned to approve the resolution authorizing Jim Plum and our new Chairman to sign the HMEP Grant documents until Dec 31 2014. Shane Williams seconded the motion. Motion carried by unanimous vote.
6. Report from the Haz Mat Team – Mike White is the new Haz Mat Chief. The Haz Mat team has received a $6400 grant to purchase new equipment.
7. Other Business
a. Public Comments – none
b. Indiana Pipeline Awareness Association Meeting will be held on January 21st in Aurora. The meeting starts at 5:30pm. Dave and Robert are planning to attend. Shannon is also interested in attending the meeting. We will pay the mileage for anyone interested in attending.
a. NASTTPO Conference will be held in New Orleans April 22nd – 24th 2014. Joe Michna may attend.
b. IERC meeting will be held on January 13th in Indianapolis. The meeting starts at 1pm in the Government Center.
Jim presented information on Grant Writing and IGMS Assistance Seminar. The nearest program for us is on January 22nd in Switzerland County.
Robert made a motion to adjourn and Cara seconded the motion. Motion carried. There being no further business to discuss, the meeting adjourned at 6:25pm.
Next meeting: February 13, 2014 (Madison Airport Conference Room, 6:00PM)
Shannon Gillespie, Secretary/Treasurer